INTRODUCTION

We are committed to working together, to achieve the best outcomes we can, in all entities of the Incubator Creative Hub. All staff, volunteers and Board of Trustees members must abide by the Code of Conduct and ‘Do it Together’ philosophy.  Breaches of the code of conduct will be referred initially to the Director and secondly to the Board of Trustees.  Serious or continued breaches may result in suspension by the Trustees.

Behaviour and words while at the Incubator Creative Hub need to reflect the principles of a creative, friendly and co-operative space and support sustainability, diversity, inclusion and openness.

• We will comply with all policies and procedures

• We will always try to have as much fun as possible.

• We will behave responsibly with professionalism towards each other and when dealing with anyone involved in our events or projects, and on social media platforms.

• All members can put their ideas, suggestions and critiques on the table. We all want to feel heard, safe, respected, and supported.

• We will always be honest and trustworthy, and expect our colleagues, clients to be the same.

• We consider and respect other residents, their workspaces and property.

• There is an expectation for input and participation from everyone. Share the load.

• We will all work with integrity – if we say we are going to do it, we will do it, and deliver it on time.

• Non-Invasive behaviour. We want to encourage a collective community but will not abide the invasion of other residents' space, ‘borrowing' of resident’s tools and materials or entering studios while resident is absent. Respect unattended spaces and studios

• Be aware. Consider the needs of other people working around you in the studios and communal spaces.

• Attitude to others. Be considerate of visitors during events, functions and workshops. One of the main directives of the Incubator project is community access and involvement - Make these people welcome!

• Be patient, and tolerant and happy and aware of your personal habits. Personal work habits can directly impact fellow Incubatees. Please be aware of the behaviour of any of your visitors, children and pets and how their behaviour may impact on people trying to work.

​

BE SAFE

• We are responsible for our own safety and belongings while at the Incubator Creative Hub where our equipment and activities may create hazards for others.

• Observe safety procedures. It is our responsibility to know and apply the safety rules and guidelines when on Incubator premises or during Incubator offsite events.

• Notifying the organisation about hazards or potential hazards in the working environment

• Notifying the organisation about any accident, incident or property damage

• Complying with New Zealand laws.

​

CONFIDENTIALITY

We encourage a transparent and open culture but ask that team members and volunteers respect the confidentiality of event and project planning discussions, disputes that would apply to any organisation and business.

• Neither use, nor allow the use of the Incubator’s property, resources, information, intellectual property or funds other than for authorised purposes.

• Maintain the confidentiality of any information obtained while volunteering

​

FINANCIAL RESPONSIBILITIES AND ACCOUNTABILITY

• Any expenditure or purchasing that requires reimbursement must be cleared through the Management team.

• We will always be honest and use our budget responsibly and account for everything.

• Reimbursements will not be given without receipts.

VOLUNTEERS WILL NOT:

• Create any liability for our organisation without authorisation

• Act in a way that may bring our organisation into disrepute (including use of email, social media and other internet sites, engaging with media etc)

• Engage in any activity that may or cause physical or mental harm of another person (such as verbal abuse, physical abuse, assault, sexual or racial harassment, bullying)

• Be affected by alcohol, medication or non-prescription drugs while volunteering.

• Provide a false or misleading statement, declaration or claim

• Falsify or change any documents or records under the Incubator Creative Hub brand.

• Engage in any activity that may damage our property and reputation.

• Have unauthorised possession of property belonging to anyone else.

• Engage in a criminal activity in our workplace

• Access and use the shared facilities for unrelated purposes or inappropriate behaviour.

​

BREACHES OF THE CODE OF CONDUCT:

Breaches of the Code of Conduct may lead to a notification of unacceptable behaviour and a warning or the immediate end to your services as a volunteer at the Incubator Creative Hub.  Repeated breaches of the Code of Conduct will lead to the immediate end of your services as a volunteer at the Incubator Creative Hub.